Personal Assistant to General Secretary and Managing Director

Mission

  • The successful candidate will play a key role in the next phase of the ECA’s professional and organisational evolution.
  • The Personal Assistant to General Secretary and Managing Director is a new position and is a central role which will support both senior executives in planning and delivering their respective agendas in a structured and consistent way.
  • As part of this, the position will develop new tools and implement best practices that will make the professional and personal life of the GS and MD simpler and more efficient.

Main Responsibilities

  • Reporting into both the General Secretary and the Managing Director and working in collaboration with the rest of the ECA Team, the Personal Assistant will be responsible for:
    • Managing diaries and advising on best and most time efficient solutions in relation to complex travel schedules
    • Booking and arranging travel, transport and accommodation
    • Coordinating and arranging ad-hoc meetings / workshops with Club Members and main external stakeholders
    • Coordinating match tickets requests
    • Collating and filing expense reports
    • Implementing and maintaining procedures and tools that will increase the level of work efficiency
    • Updating contacts and database
    • Supporting ad-hoc requests from other senior members of the team, under the guidance and supervision of the MD
    • Collaborating with the Event Team in coordinating major events such as the bi-annual General Assembly
    • Structuring and managing the Reception Desk, and in particular:
      • Acting as a first point of contact for external visitors and suppliers, dealing with correspondence and phone calls
      • Welcoming guests and visitors
      • Dispatching daily mail in- and out-bond

View the full job description here.

Deadline for application: 31 May 2019.

If you would like to apply for this role, please send us your CV and covering letter to jobs@ecaeurope.com